JO PAC Meetings – Oct 18, Nov 22, Jan 17, Feb 21, April 18, May 23

JO PAC meetings are usually held the 3rd Wednesday of the month (no meetings December, March, June, July or August). We will put agendas and minutes up on this site. Comment with your questions! (Yes we know some of these dates are not the 3rd Wednesday).

DPAC (District PAC) Meeting Schedule Fall 2017-end June 2018

As you know, John Oliver parents/guardians are member of the JO PAC.

There is also a “District PAC” – shortened to DPAC.

Here are the DPAC meetings for Fall 2017 – end of June 2018, if you are interested:

 

DPAC Calendar
14-Sep 7pm DPAC Executive Meeting
28-Sep 7pm DPAC General Meeting PAC 101
3-Oct TBA DPAC Trustee Candidate Forum
12-Oct 7pm DPAC Executive Meeting
26-Oct 7pm DPAC General Meeting Aboriginal Workshop by Jolene
9-Nov 7pm DPAC Executive Meeting
23-Nov 7pm DPAC General Meeting Choice Program/Catchment Boundaries/LRFP update
14-Dec 7pm DPAC Executive Meeting
11-Jan-18 7pm DPAC Executive Meeting
25-Jan-18 7pm DPAC General Meeting TBA
8-Feb-18 7pm DPAC Executive Meeting
22-Feb-18 7pm DPAC General Meeting TBA
8-Mar-18 7pm DPAC Executive Meeting
12-Apr-18 7pm DPAC General Meeting VSB Budget *Note First meeting of month to accommodate VSB schedule
26-Apr-18 7pm DPAC Executive Meeting
10-May-18 7pm DPAC Executive Meeting
24-May-18 7pm DPAC General Meeting TBA
7-Jun-18 7pm DPAC Executive Meeting *Note Date Change for EID
21-Jun-18 7pm DPAC General Meeting AGM *Note Date Change

One person from the JO PAC group tries to go to DPAC meetings. S/he will report back!

Email pac_jo@vsb.bc.ca if you have questions!

 

Meet the John Oliver PAC Executive 2017/2018

We’re pleased to announce the PAC Executive and core team for 2017/2018: (maybe we’ll get organized and do photos as well!)

Co-Chairs – Ramandeep Kaurminhas, Sheril Gelmon and Sukhminder Guru (pac_jo@vsb.bc.ca)

Co-Secretaries – Jo-Ann Gordon and Wendy Sinclair

Treasurer – Tracey Santos

Co-Fundraising Coordinators – Jennifer West and Sheri Wiwchar

Communications/Social Media – Lara Spence

DPAC Rep/Advocacy – volunteer(s) needed – District PAC Representative to attend meetings (up to 2/month) – at the VSB Broadway & Fir building (7pm)

Past Chair + DPAC Liaison – Anne Montgomery

Please contact us with questions, concerns, or ideas!

All parents of John Oliver students are members of PAC! We thank the many of you who come to our meetings, volunteer (contact us if you want to help with fundraising, events, etc.!), and act as ambassadors/cheerleaders for John Oliver kids, the school, and our community.

JO PAC Meeting Minutes – Sept. 20, 2017

Present:  Anne Montgomery – Past PAC Chair, Tracey Santos – Treasurer, Ramandeep Kaurminhas Co-DPAC Rep., Jo-Ann Gordon – Secretary, Pedro da Silva – Principal, Mr. Francom and 55 parents

The meeting began at 7:00 pm with parents introducing themselves and sharing what grade(s) their child(ren) are in.

  1. Principal’s Report:

Pedro da Silva, Principal – Gr. 8
Lindsay Reynolds, Vice-Principal – Gr. 9 and Gr. 10
Damien Wilmann, Vice-Principal – Gr. 11 and Gr. 12
Teresa Minato – Office Manager
Sengpat – Receptionist

Counsellors – all have one Grade and they share the Gr. 8’s
Mr. R. Edge – Gr. 9 and Gr. 8 (A-C)
Ms. A. Alvares – Gr. 10 and Gr. 8 (D-J)
Ms. S. Birkenhead – Gr. 11 and Gr. 8 (K-P)
Mr. A. Steinruck – Gr. 12 and Gr. 8 (Q-Z)

School Update –

– 1112 enrollment (up about 40 students from last year) – includes 231 Grade 8’s
September 21 – 6:00 pm – Gr. 8 Info Night
September 28 – Terry Fox Run
September 29 – Orange Shirt Day (Aboriginal)
October 4 – Grad BBQ
October 13 – Photo Re-take Day
October 19 – Interim Reports (sent home before first report card)

Fall Sports – season is beginning for Boys Soccer, Girls Volleyball and Cross Country

Communication –

– download “JO Agenda” from App Store or Google Play onto iphone (about 500 students on it so far; would like all 1100 students on it)

– WAAG (week-at-a-glance) – parents weekly agenda – only sent to Primary email for family – if you haven’t received this then contact the office – it means either your email is missing or the Primary email needs to be changed

BC’s New Curriculum – new Gr. 10-12 curriculum will be starting next September 2018 – https://curriculum.gov.bc.ca/

School Plan – need to create a new 3 year school plan
Course Selection –
revisit the course selection process – more guidance will be given to students next year
District –
revamping school websites (much needed)
Report Cards –
how we report grades to school is changing
Long Term Facilities Plan –
JO need to be seismically upgraded or brand new school
Teacher shortage –
JO still needs to hire 3 teaching positions (District has hired over 400 additional teachers this year)

Check out more information on website – jo-online.vsb.bc.ca

  1. PAC Meetings: (Jo-Ann Gordon)

Dates for the 7 PAC meetings are –
Sept. 20, Oct. 18, Nov. 22, Jan. 17, Feb. 21, Apr. 18, May 23 (last meeting)

No meetings in December 2017, March 2018, or June 2018

Lara is arranging for guest speakers for each meeting, on relevant topics to build our knowledge of John Oliver clubs, departments (music, athletics, etc.) and parenting issues/concerns/skills.

  1. Treasurer’s report: (Tracey Santos)

There is about $4,000 carried forward in the Gaming Account from last year. Every April apply for grant, which is received in October the same year. It will be approximately $22,000 this year. Gaming Account covers 1/3 of the money needed to run clubs, sports and music in the school. Fundraising by the PAC is needed for the shortfall.

Legacy Account (from 100 year anniversary) has about $15,000, which is being saved for when the new school is built. A scholarship comes out of the account.

Consultative Committee Account (from fundraising, group donations) has about $6,600 – money for Teachers’ lunch, and other requests if we run out of Gaming Account funds.

  1. Voting for PAC positions:

PAC Co-Chairs – Ramandeep Kaurminhas, Sheril Gelmon and Sukhminder Guru
Co-Secretaries – Jo-Ann Gordon and Wendy Sinclair
Treasurer – Tracey Santos
Co-Fundraising Coordinators – Jennifer West and Sheri Wiwchar
Communications/Social Media – Lara Spence
DPAC Rep/Advocacy – volunteer(s) needed – District PAC Representative to attend meetings (up to 2/month) – at the VSB Broadway & Fir building (7pm)
DPAC Liaison – Anne Montgomery

  1. DPAC: (Anne Montgomery)

DPAC is hosting a forum for Trustee candidates on Tuesday Oct. 3 at 6:00 pm at John Oliver Sec. school (volunteers needed to help). If interested contact annemontgomery@yahoo.com. Thursday Oct. 14 new Trustees are voted in. Here is a link for more information –

http://vancouver.ca/your-government/candidate-profiles.aspx

  1. Maker Mobile:

Farrell Segall’s Maker Mobile was vandalised this summer. Donations are needed to re-build it.

Click here to support Repair and Restore MakerMobile organized by Farrell Segall

The meeting was adjourned at 8:00 pm. with the next PAC meeting to be held Wednesday October 18, 2017 at 7pm in the Library. Clubs and Teachers will present requests for funds from the Gaming Grant. Parents will vote afterwards. Depending on the number of presentations, this meeting may go until 9pm.

To stay in touch and help learn about/share the happenings at John Oliver, please:

‘like’ the John Oliver Facebook page (https://www.facebook.com/John-Oliver-Secondary-School-1081121061932130/?fref=ts ), the Twitter feed (https://twitter.com/jo_school), or (if in Mini) ask to join the Mini School parents FB (https://www.facebook.com/groups/620874101402791/)

You can also check in on the John Oliver PAC blog (http://jo-online.vsb.bc.ca/pac).

Staff/School Speakers for PAC Meetings – ideas!

We want to invite JO Staff/Expert speakers to our meetings for quick 5-minute presentations on things parents are interested in, so we can be more informed about JO and ensure our kids have a great experience!  They can present in first 15 mins or come at 7:45pm for the end of the meeting.

What topics would you be curious about?  Here are 8 ideas we are thinking of – add your own ideas in comments, or let us know your favourite!

In no particular order:

  1. Pat Lee – athletics update, vibe of school athletics, teams to watch, what’s in which season, where PAC money goes and has gone, Athletics website, how to share info on athletics to the school and “fan” community
  2. A counsellor – their pick of topic: things we should be most aware of – or maybe two parenting “things” we can do to ensure our teens are the best they can be
  3. A different counsellor – Screen time – Phones and Computers in Kid’s Rooms – daily recommendations, weekends, what time of day permitted (and when never)
  4. Multicultural Rep: New to Canada? Helping Children New to Canada in their first years.
  5. Eric Tsang or his PR/Social Media student – Music program update, what they need from PAC
  6. Jeff Spence or John Silver – STEM at JO, what it is, how to apply, who should be part of it, who won’t thrive
  7. Shop Teacher (Chris Lee or other?) – Red Seal Apprentice program and other apprentice programs available at JO
  8. Jacqui Symons – Student Council – update on purpose, composition, goals, benefits, progress of student council

Let us know your thoughts!

JO PAC Sept 20 Meeting + Agenda

We acknowledge that we will be meeting on the ancestral, traditional and unceded Indigenous territories of the Squamish, Musqueam and Tsleil-Waututh First Nations.

It’s the first meeting of the year for JO Parents! All parents and guardians of JO students are encouraged to attend!

Meet the Principal, hear about clubs+music+opportunities, connect with other parents interested in providing voice and energy to build a best-ever JO school community.

Agenda:

  1. 7pm (please be on time!) Welcome to the new year! We will go around the room quickly to get everyone’s name, child’s grade, mention your child’s former elementary, if you had kids at any other high school, your current role with the JO PAC if you have one, and one reason why you’re here tonight!
  2. Principal’s report
  3. Upcoming year’s PAC meeting dates – there’s only 7! 3rd Wed – Oct. 18, Nov. 22, Jan. 17, Feb. 21 (no meeting March), April 18, May 23 – final meeting – Jo-Ann – also outlining Secretary role and what’s involved.
  4. Financial update – Tracey – how much $ we have, lottery money received, typical income / expenses of the PAC, how we decide on funds to give to clubs/projects – Note we will have clubs + staff make requests for funding in October and the PAC will vote. The Treasurer will then prepare the budget for voting approval in November.
  5. Vote on new Executive members, Discussion of Team Roles – we need a few new folks (or co-teams) to officially step up especially “PAC Meeting Chair+School Liaison”  (we have to vote this one) and “Fundraising Idea Management + Planning”. Note we have Treasurer + Secretary candidates willing to stand (Tracey and Jo-Ann respectively). Our 2014-2017 PAC Chair Anne Montgomery “graduated” with her son as of June 2017 (she will be at Sept 20 2017 meeting). Note that we have some parents willing to take on roles as Communications/Social Media person, DPAC Rep but are happy to trade and/or have help! Before the vote, we will discuss how your interests possibly align with some tasks that will help the team!
  6. DPAC report – Anne Montgomery – upcoming DPAC meetings: Sept 28 General Meeting (Topic – PAC 101), Oct 3 All Candidates meeting (VSB Trustees) (see vancouverdpac.org)
  7. Quick info / issue concern gathering on things to mention to DPAC on JO’s behalf at upcoming VSB Trustee vote – Anne
  8. Update on Farrell’s (former JO PAC Chair, STEM supporter) Maker Mobile
  9. Sharing PAC information – Communications update – Lara + Tracey – ideas on how to get the word out to all parents at JO. FB, Twitter, MailChimp, website. Are there ethnic communities that we are not reaching? Why or why not? Do you prefer Synervoice ‘voice’ or email?
  10. Guests at future PAC meetings – Lara – has idea of 7 guest speakers
  11. Fundraising – Lara – gift card fundraiser, t-shirt idea
  12. New business. Bring your ideas!

Note that PACs are not intended for “fundraising” – they are intended to provide parents with the opportunity to gain greater understanding of the school; to give parents opportunity to provide input into school- based decisions; to provide a setting for educating parents; to unify efforts of the school community towards the goal of quality education; to advocate equal educational opportunities for all students! (and more) *how’s that for noble?!? 🙂

We respect your time and will always attempt to be done by 8pm/8:15pm.

Ideas for ‘guests’ for Oct, Nov, Jan meetings to help us learn more about JO (eg., Student Council teacher sponsor, Counsellors (with top issues parents can help with), Athletics, Music, Take a Hike (40 kids in program), STEM (120 kids in program) – send your ideas / questions too!

We will post minutes after the meeting on the PAC website and on FB.

Email pac_jo@vsb.bc.ca with questions or comment here.

With thanks and enthusiasm for a great new year!

SHARE with any JO parents of Grade 8 students!! (and new parents and parents you think may not follow JO on FB!)

What Type of Help Do We Need?

At a mini-pre-PAC meeting Sept 13, 2017, some parents were wondering about roles to be covered, so they could visualize themselves as part of the team! Note – this year there will be 7 meetings only – plus one fun contributor party in June!

Here is our role breakdown:  *in process* *please ask questions!*

PAC Chair/Co-Chair – ** seeking volunteers!

  • attend PAC meetings
  • time keep at PAC meetings so no one speaker goes over/occupies too much of the 70 minute meeting
  • speaks 2x a month (or less if less needed!) with the principal and head administrator of JO to ensure flow of communications
  • reply in a timely manner to all PAC Exec member emails (within 2 days if possible) so committee work can flow

Secretary – incumbent: Jo-Ann Gordon

  • attend each meeting, taking notes / Exec attendance, providing written summary and post to JO PAC website
  • if edits needed, making edits to minutes on JO PAC website
  • reply in a timely manner to all PAC Exec member emails (within 2 days if possible) so committee work can flow

Treasurer – incumbent: Tracey Santos

  • apply for BC Lotteries grant each June
  • prepare documentation/bookkeeping reports for proper standing in BC Associations + DPAC
  • write cheques for DPAC to maintain our standing
  • monitor PAC bank account
  • provide leadership in distribution of funds raised to clubs, departments asking for $ from PAC
  • provide short update at each meeting (can email or text report in!) – eg., available un-allocated funds, funds raised.
  • reply in a timely manner to all PAC Exec member emails (within 2 days if possible) so committee work can flow

DPAC Rep/Advocacy – incumbent: Anne Montgomery

  • provide report each meeting (can be emailed in) on advocacy areas
  • as requested by DPAC, solicit JO PAC opinions
  • share information to parents on where to find out more about how governments fund public education
  • attend DPAC events

Fundraising Coordinator – ** seeking volunteers!

  • evaluate (keep/toss/file) fundraising ideas in keeping with our brand, school goals/vibe
  • administer programs and get proper info to communications during fundraising efforts/campaigns
  • provide short update at each meeting (can email or text report in!)

Communications/Social Media – incumbent: Lara Spence

  • send reminders about PAC meetings to MailChimp list, and (week before) to Teresa M (head JO secretary) so info can go out on Synervoice (give on the Thursday before; Synervoice email goes Fri; Synervoice voicemail goes Sunday
  • update JO PAC website (WordPress)
  • update JO PAC Facebook and Twitter as appropriate, to build community, further growing amazing reputation of JO as arts, academic, athletic, diversity, community and spirit “go to school” in Vancouver
  • reply to people if they send notes in via FB/Tw
  • maintain MailChimp list (try to grow it)
  • provide thoughtful input to all committees asking for help, and provide timely replies (within 2 days) to PAC Exec emails so committee work can flow.

School Clubs Liaison

School Music Liaison

 

John Oliver PAC Meeting Minutes – May 17, 2017

Present:   Anne Montgomery (PAC Chair), Jo-Ann Gordon (Secretary), Suzanne Smythe (Co-DPAC Rep), Pedro de Silva (Principal), Teachers – John Silver, Sangeeta Kauldher (PAC Liaison), James Francom, Jacqui Symons and 7 parents

The meeting began at 7:00 p.m. Approval of minutes from Apr. 19 meeting by Lara Spence and seconded by Antonella Perri.

  1. Presentations by Clubs and Groups for Gaming Grant money:

There is only $2,000 left in the Gaming Grant, to distribute at the end of the year. Other money in the PAC account was given to scholarships for graduation. Funds were already given to Robotics earlier in the year.

Skills Canada Club (John Silver – sponsor teacher) – asking for $2,200

– 20 students in club (Girls STEM, Shop and Robotics) – money to allow them to enter competitions

– $1,500 each for VEX Robots to enter VEX Robotics Competition; $700 for router and router table to enter cabinet making competition; public speaking and job interview competition;

Creative Writing Club (James Francom -sponsor teacher) – asking for $250

– New Shoots mentorship program has been defunded – for $250 12 students have 10 weeks with a mentor from UBC – some written pieces are published in an anthology

– Int’l Book Day – students entered 100 word short story contest

Student Council (Jaqui Symons – sponsor teacher) – asking for $500

– Team Building (hike and kayak in Deep Cove) June 29 for new and old student council members

– Student Council provides leadership and support to other clubs (ex. Yearbook – distribution party and Grad Committee dances)

– would like to have another Leadership Summit at the end of each year (include finance and leadership for all clubs)

Grad Committee (Sangeeta Kaulder, Richard Edge – sponsors)

– presented a signed Thank You card from 200 grads to PAC for supporting Grad events

Girls Softball Team (Nathan – sponsor) – asking for $500

– won City championships last year and this year – would like to buy jackets for the team

Jr. Lifeskills Program (Eddy – sponsor) – asking for $500

– wanting to build a Sensory Room

– if essential to students learning it should be paid for by the VSB

Exceptional Students Dept/Skills Development Centre – asking for $400

– for supplies – once again if the supplies are essential then should come from school

As a group it was decided to give the remaining Gaming funds to:

Creative Writing – $250

Student Council – $500

Athletics – $750

$500 to be carried over to next year

It was suggested that a notice go out to parents asking any with Grant Writing Skills to come forward, to help with grant writing for various clubs (Athletics, Skills Canada Club, etc.).

  1. Principal’s Report (Pedro)
  • May 23 – Scholarship meeting
  • May 24 – Grad tickets to be picked up and Teachers Appreciation Lunch
  • June 5 – IDS Expo 8:00 am – 9:00 pm (students display work)
  • June 6 – school leaving ceremony at Chan Centre (7:00 pm)
  • June 7 – Band final performance (7:00 pm)
  • June 12-15 – double blocks for final exams
  • June 22 – Awards (1:00-3:00 pm)
  • June 23 – Yearbook distribution party
  • June 28 – Mini School potluck
  • Langara Homestay – high school students – contact Barbara Onstad if interested (homestay@langara.ca)
  • Thank You to Anne Montgomery for being PAC Chair for 3 years and Co-Chair with Farrell Segall for 2 years.

Meeting was adjourned at 8:15 pm.

Have a good summer! Next meeting will be Wednesday Sept. 30 at 7:00 pm.

To stay in touch and help learn about/share the happenings at John Oliver, please:

‘like’ the John Oliver Facebook page (https://www.facebook.com/John-Oliver-Secondary-School-1081121061932130/?fref=ts ), the Twitter feed (https://twitter.com/jo_school), or (if in Mini) ask to join the Mini School parents FB (https://www.facebook.com/groups/620874101402791/)

You can also check in on the John Oliver PAC blog (http://jo-online.vsb.bc.ca/pac).

 

John Oliver Teacher Appreciation Lunch – Food, Donations, Volunteers Wanted!

On Wednesday, May 24th, the PAC is hosting a Teacher Luncheon in the staff room to show our wonderful John Oliver teachers how much we appreciate them. Since we aren’t allowed to draw from the grant money the PAC receives, we are asking for donations of food, money for food and supply purchases, and gifts that can be given to the teachers.

Do you own a restaurant or know someone who does? Perhaps you make amazing samosas or brownies? There are over 100 teachers to feed and there are various food needs to take into account: vegan, vegetarian, Halal, peanut-free. If you can provide any of these foods, that would be great. The gifts for the teachers can include gift certificates to restaurants, spas or stores, or items such as bottles of wine, coffee or other specialty foods.

If you are able to help with food or gift donations, please contact the PAC at pac_jo@vsb.bc.ca.

Food items should be labelled (eg. peanut-free, vegetarian), and please put your name on any containers that you would like back. Food can be delivered to the school the morning of the 24th.

We are also happy to have volunteers to set up the lunch and clean up afterwards. (Let us know at pac_jo@vsb.bc.ca).

To donate money for prizes and/or food: www.paypal.me/JOPAC

Thank you for helping the PAC show our love and support for our fantastic teachers!

  • Anne Montgomery, PAC Chair, John Oliver Secondary